Filing a return of allotment of shares

What is share allotment

You can allot new shares for cash to raise your company's total share capital. You can also allot shares for other considerations (non-cash). Examples include:

• Fulfilling a contract (written or verbal)

• Meeting a provision in the company's constitution

• Exchanging shares for dividend payments to a shareholder

Before you file

This guide explains how to file a return of share allotment to notify ACRA. After you allot new shares, you may need to file the return of allotment to update changes to your:

• Share capital; and

• Shareholding.

More details: Section 63 ↗ (opens in new tab) (private companies) and section 63A ↗ (opens in new tab) (public companies)

Step 1: Log in to Bizfile and open the "Update shares information" eService

Follow these steps to navigate to the Update shares information ↗ (opens in new tab) eService.

Note: All entity and personal information (including UEN, entity details, NRIC or FIN numbers, names and addresses) shown are dummy data for illustration purposes only.

1. Click "Login" on the Bizfile homepage and select "Business User" to log in via Corppass.

2. Check that the correct entity name appears on the top menu bar and dashboard.

3. (CSP) On the "My profile – Select profile” page, click on the “Corporate Service Provider” tab. If you belong to more than one CSP firm, select your CSP firm from the dropdown list.

6. On the "Update shares information" page, select "Return of Allotment of shares" and click "Start".

Step 2: Verify entity details and file resolution under S161 (if applicable)

Ensure you are filing for the correct entity. If you have not filed the resolution (section 161 ↗ (opens in new tab)) on approval for the company to issue shares, upload the resolution from your general meeting.

1. Check that your entity details are correct. Then, state whether you have filed prior approval from your general meeting to issue shares (resolution) and click "Next".

2. (No resolution filed) Enter the date of the meeting and upload the resolution. Then, click "Next".

Step 3: Enter share capital details

Share capital details include the currency type and shares payable option.

1. Select your share capital's currency type and state how the shares are payable.

2. For shares payable "All otherwise than in cash" or "Partially in cash and otherwise than in cash", specify the allotment method.

3. Select the class of shares to be allotted.

10. (If required) Click "Add Currency" to add another share capital currency. Enter the required information and click "Next".

(Optional) Step 4: Add new shareholders

You can add shareholders individually or create shareholder groups as needed.

If your shareholder structure remains unchanged, click Next to enter your share allotment details instead.

4a: Add shareholders individually

Follow these steps to add individual shareholders or corporate shareholders.

1. Under the "Add new shareholder" section, click "Add new shareholder".

2. (Add individual shareholder) Under "Category", select "Individual" and enter their personal information.

3. (Add individual shareholder) If you are an exempt private company or a private company trying to add more than 50 shareholders (maximum number as allowed by law), you will see a “Shareholder limit exceeded” message. You must confirm that your company remains within the 50-shareholder limit before clicking “Proceed.”

9. To add more shareholders, click "Add new shareholder" and repeat steps 2 to 8. Once you have added all shareholders, click "Next".

4b: Create or edit shareholder groups

Follow these steps to add a new shareholder group or manage shareholders in existing shareholder groups.

1. Under "Shareholder group details", click "Add/edit group".

2. (Add a new group) Select “New Group” and enter a group name. Then, select the shareholders for this group. You need to add shareholders individually before you assign them to a shareholder group.

3. (Edit existing group) Select “Existing Group”. Then, under "Group name", select the group you wish to edit.

7. To add more shareholder groups, click "Add/edit group" and repeat steps 2 to 6. Once you have added all groups, click "Next".

Step 5: Enter share allotment details

Each shareholder must either:

• Have an individual share allotment; or

• Be part of a group share allotment.

5a: Add individual share allotments

1. On the "Enter share allotment details" page, click "Add individual shares".

2. Select a shareholder from the dropdown list and click "Save".

3. Enter the currency, share class, number of shares, and paid-up share capital. Then, click “Save”.

7. To add more share allotments, click "Add share allotment" and repeat steps 2 to 6. Once you have added all allotments, click "Save".

5b: Add group share allotments

1. On the "Enter share allotment details" page, click "Add group shares".

2. Select the group from the dropdown list and click "Save".

3. Enter the currency, share class, number of shares and paid-up share capital.

7. To add more share allotments, click "Add share allotment" and repeat steps 2 to 6. Once you have added all allotments, click "Save".

Step 6: Review and submit your application

After you update your share allotment details, check your information before you submit it.

1. (Added new shareholders) State whether the shares are held directly or indirectly by any corporation. Then, review the shares allotment summary carefully. Once all shares have been allotted, click "Next".

2. On the "Review and confirm" page, check that you have entered all information correctly.

3. Tick the declaration checkbox and click "Submit".

5. You will also receive a Bizfile notification that confirms the updated allotment.

Frequently asked questions (FAQs)

Related pages

• Shares and updating share information