Filing a notice of error (NOE) to rectify share transaction errors

Before you file

This guide explains how to file two types of NOE for share-related transactions:

1. Clerical or typographical errors: To correct typographical or clerical errors in documents relating to the entity filed with the Registrar.

2. Application to Registrar for other errors: To rectify unintended errors in documents relating to the entity filed with the Registrar that do not prejudice any person.

You should file the NOE on the transaction where the incorrect information was filed, not where the incorrect information was displayed. For example, file the NOE on the return of allotment, not on the annual return that showed the error.

Step 1: Log in to Bizfile and open the "File Notice of Error" eService

Follow these steps to log in to Bizfile and navigate to the File Notice of Error eService.

Note: All entity and personal information shown in the screenshots is dummy data for illustration purposes only.

1. Log in to Bizfile using your Corppass (Business User) credentials.

2. (Position holder) Check that you are on the correct entity dashboard. The entity name is shown on the top menu bar and the dashboard. A status indicator will confirm that you are logged in as a position holder of that entity.

3. (CSPs) If you have more than one CSP firm, select your CSP firm.

7. On the "File Notice of Error" introduction page, click "Start".

Step 2: Retrieve the share transaction

Follow these steps to find and select the transaction to be corrected.

1. Select "No" to confirm this filing is for a transaction made on or after 13 January 2003.

2. (Retrieve share transaction by transaction number) Select "By transaction number". Then, enter the transaction number and click "Search".

3. (Retrieve share transaction by date range) Select "By transaction date range". Then, enter the start and end dates and click "Search".

4. Find the transaction you wish to correct and click "Proceed to file NOE" below that transaction.

Step 3: Provide the notice of error details

Depending on your NOE type, the form fields displayed will change.

1. Select the relevant NOE type from the "Notice of Error type" dropdown list.

2. (Clerical or typographical errors) Enter the incorrect information that was originally filed. State the correct information that should have been filed and explain why the rectification is needed.

3. (Application to Registrar for other errors) Enter a clear description of the error and explain why the incorrect information was filed. Justify how the rectification will not prejudice any person and explain why the rectification is necessary.

Step 4: State any changes to the entity's current share information

State whether the rectification changes the entity's current share information or shareholdings.

No changes

If you select "No", upload the supporting document. Then, click "Review and confirm".

Changes to share capital

Follow these steps if the rectification results in changes to the entity’s share capital:

1. Select "Yes" and select the specific fields to update under the "Fields to update" dropdown list.

2. Enter the correct information in the text box provided.

3. (Add additional fields to update) For specific fields not listed in the dropdown list, select "Other fields". Then, describe the share changes in the text box provided.

7. Once you have completed all updates, click "Next".

Changes to shareholding information

Follow these steps if the rectification results in changes to the entity’s shareholding:

1. To add new shareholders, click "Add shareholders". To create or modify shareholder groups, click "Add/Edit group".

2. (Shareholders) To update existing shareholding details, expand the relevant shareholder and click "Edit".

3. (Shareholders) Enter the updated shareholding information, where applicable. Add other share classes as needed by clicking "Add sub-class", “Add shares held in trust” or “Add another class”. Enter the updated information and click “Save”.

12. (Group shares: New group added) Enter the relevant shareholding details. Then, click "Save" and "Next".

Step 5: Review and submit

Follow these steps to review and submit the NOE.

1. Check that all the information you have entered is correct.

2. Tick the checkbox to complete the declaration. Then, click "Payment".

3. Select the payment method. Then, click "Make payment".

5. A notification confirming the successful submission will also be sent to your Bizfile Inbox.

After you file

You may view the status of your application under "My Transactions".

More details: Viewing your transactions in Bizfile

Related pages

• Filing a Notice of Error (NOE)

• Filing a Notice of Error (NOE) for share transactions before 2003